This Job Applicant Privacy Notice ("Notice") describes how your personal information is collected, used, and shared when you apply for a position at PixelPulse Creations, LLC through trackly.works (the "Site"). By submitting an application through our Site and services, you acknowledge that you have read and understand this Notice. This Notice should be read in conjunction with our Privacy Policy, which is incorporated by reference.

1. Information We Collect

When you apply for a position through the Site, we collect certain information from you, including your name, contact information, employment and education history, qualifications, skills, experience, and other information included in your application materials ("Application Information").

Additionally, as you interact with our recruitment process, we may collect information from interviews, assessments, reference checks, and background checks where applicable ("Recruitment Information").

When we talk about "Personal Information" in this Notice, we are talking both about Application Information and Recruitment Information.

2. Legal Basis for Processing

We process your Personal Information on the following legal bases:

• Taking steps at your request prior to entering into a potential employment contract;
• Our legitimate business interests in evaluating candidates and managing our recruitment process;
• Your consent where we explicitly ask for it; and
• Compliance with legal obligations, including employment and anti-discrimination laws.

3. How We Use Your Personal Information

We use the Personal Information that we collect to:

• Evaluate your application and assess your suitability for the role;
• Communicate with you about your application and the recruitment process;
• Verify your information and conduct necessary pre-employment checks;
• Maintain appropriate records of our recruitment process;
• Comply with legal and regulatory obligations.

4. Sharing Your Personal Information

We share your Personal Information with third parties to help us evaluate your application, as described above. For example, we may use background check providers or applicant tracking systems. We ensure that such third-party service providers are contractually bound to protect your Personal Information with appropriate security measures.

We may also share your Personal Information in the following circumstances:

• With employees involved in the recruitment process;
• To comply with applicable laws and regulations;
• To respond to a subpoena, court order, or other legal request;
• To protect our rights, property, or safety;
• With your consent or at your direction.

5. Data Security

We implement appropriate technical and organizational security measures to protect your Personal Information against unauthorized access, alteration, disclosure, or destruction. For more information about our security practices, please visit our Security Policy.

6. Your Rights

Depending on your location, you may have certain rights regarding your Personal Information:

• Access: You may request access to the Personal Information we hold about you.
• Correction: You may request that we correct inaccurate or incomplete Personal Information.
• Deletion: You may request that we delete your Personal Information in certain circumstances.
• Restriction: You may request that we restrict the processing of your Personal Information.
• Data Portability: You may request a copy of your Personal Information in a structured format.
• Objection: You may object to our processing of your Personal Information.

7. Data Retention

We will retain your Personal Information only for as long as necessary for the recruitment process and to comply with legal requirements. If your application is successful, your information will be retained as part of your employee record. If unsuccessful, we will retain your information for up to 12 months, unless you consent to a longer period.

8. Changes to This Notice

We may update this Notice from time to time. We will notify you of any material changes by posting the new Notice on this page. You are advised to review this Notice periodically for any changes.

9. Contact Us

For questions about this Notice or to exercise your rights, please contact us at:

HR Department: hr@trackly.works
Privacy Officer: privacy@trackly.works
Phone: (573) 557-9293